Question 1

Manage access

Accepted Answer

If you want to manage access to working groups or manage access to other topics. Head over to the groups tab!

You have the ability to manage everything! For example, who can create, read or post an ad? Who can manage users? Who can manage the schedule? etc You also have the possibility to create working groups and thus add, delete or move participants. To do this, click on new next to the workgroup button. Regarding the accesses, click on add to give the desired accesses to the groups.

The goal is to be able to bring together people from the same department and give them access only to what is necessary for the proper performance of their missions.

Need help on this part? Do not hesitate to contact us on our online chat!

Question 2

How to create working groups?

Accepted Answer

Workgroups allow you to assign access rights policies in one click but also serve as mailing lists for Inlink and Geolite applications. To create a group, simply go to the drop-down menu on the left of the home page, click on the “groups” category. Once after selecting “groups”, click on “workgroups” to the right of “access groups”. After clicking on "workgroup", a new tab « new » will appear to its right. Click it

After clicking on “new”, a tab will open asking you for the name of the group

Groups are also intended to facilitate the dissemination of information, use them to directly target a group when creating a report or an announcement!

Question 3

How to share a document by message?

Accepted Answer

Caution ! To share an announcement by message, you must already have had a discussion started on the application with the recipient. If not, first send “Hello” then share the ad. Go to the drop-down menu on the left of the homepage and click on “shared documents”. Next, click on the file that contains the document you want to share (in the example “communication elements” Then right click on the document you want to share And click on "send a link by message"

Question 4

Give users access to Flexnav

Accepted Answer

First, make sure the user has been created. If this is not the case, in the user tab click on new then enter their details.

There are different types of users: Mobile users: mobile access only (Flexnav, Geolite and InLink Portal users: access on mobile and on the portal via the admin.hubup.fr site Administrator users: access to all the previous elements but also to the "administration" section of the back office allowing users and rights to be managed Terminal users: access to the web portal Drivers: Flexnav access only via the following link https://flexnav.v2.hubup.cloud/terminal Then click on the “Group” tab and then on the Flexnav group. Finally check that the user has access to Flexnav in Flexnav access.

Question 5

How do I track the mileage of my vehicles?

Accepted Answer

To update the mileage, it needs to be requested through forms upon starting the service on Geolite or through reports (Geolite or Inlink). The vehicle mileage is not linked to the SAE usage. Go to the drop-down menu on the left of the homepage and click on “vehicles”

Then choose the vehicle whose mileage you want to track. Once chosen, go to “mileage” at the top left.

Question 6

Create a report

Accepted Answer

Thanks to the reports, you have the possibility of sending an incivility report directly to the telephone of your managers, asking them for a leave of absence and also any other form that seems relevant to you. To create a new report, click on new at the top right of the page. Fill in the necessary data. At the bottom of the form you can find a drop-down list where you can find the types of forms that you have created and which are mandatory to fill in. Attention ! You must have created the form corresponding to the report beforehand to create it. You must select the users with the right to access the report and the people with the right to manage the report! You must also have correctly configured your rights in order to access it. Refer to the articles: create a user and manage rights Click on the small characters to give access, to the desired people, to the form. To assign the management of a report, click on the small shield and select one or more administrators.

=>To create a form, we invite you to consult this link. (aucun lien !)

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